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Active and archived resources

Resources present in an Afi tenant can be either active or archived, depending on the fact if they are still present on the provider (Google Workspace, Microsoft 365, etc.) side and if their data can be synchronized by the Afi service.

A resource is marked as archived by Afi under the following conditions:

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Once a resource is deleted on the provider side (Google Workspace, Microsoft 365, etc.) and doesn't have any existing backups, it will be removed from the tenant's resource list within 24 hours.

Configuring archiving and retention rules for archived resources

An archived resource previously backed up by Afi keeps its backup SLA policy once it is archived. While the Afi service no longer attempts to synchronize new data for archived resources, it will continue running periodic backup tasks for such resources, which can apply retention and archiving rules as well as perform data indexing and optimization activities.

If you want to retain backups of archived resources for a fixed period after those resources have been archived (for example, after they are deleted) and then permanently delete these backups together with entire backup snapshot history once that period ends, you can configure custom archiving rules for the backup SLA policies assigned to those resources. In addition to archiving rules, you can choose whether the system should apply the same or different retention rules for active and archived backups.

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Archiving rules apply only to archived resources.

License management and archived resources

Archived Google Workspace and Microsoft 365 users protected by a backup SLA policy don't require an individual user license. Once a protected user is archived, you can protect another active user without increasing the user license count, effectively reusing the user license previously consumed by the already archived user. Please note that backup storage space occupied by archived users and other archived resources still contributes towards the total backup storage usage for the tenant and should be licensed accordingly.