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Active and archived resources

Resources present in an Afi tenant can be either active or archived, depending on the fact if they are still present on the provider (Google Workspace, Microsoft 365, etc.) side and if their data can be synchronized by the Afi service.

A resource is marked as archived by Afi under the following conditions:

An archived resource previously backed up by Afi keeps its backup SLA policy once it is archived and can be assigned a different backup SLA policy if needed. While the Afi service no longer attempts to synchronize new data for archived resources, it will continue running periodic backup tasks for such resources, which can apply retention and archiving rules as well as perform data indexing and optimization activities.

Archived Google Workspace and Microsoft 365 users protected by a backup SLA policy don't require an individual user license. Once a protected user is archived, you can protect another active user without increasing the user license count, effectively reusing the user license previously consumed by the already archived user. Please note that backup storage space occupied by archived users and other archived resources still contributes towards the total backup storage usage for the tenant and should be licensed accordingly.

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Once a resource is deleted on the provider side (Google Workspace, Microsoft 365, etc.) and doesn't have any existing backups, it will be removed from the tenant's resource list within 24 hours.